Preparation is Key When Renting Your RV to Others

RV Rental Preparation, Photo by Glenn Carstens-Peters on Unsplash

Renting your RV to others takes a little preparation and a good checklist. Positive beginnings have a much higher probability of resulting in positive endings. Therefore, prepare the RV as if you were about to take it on a road trip yourself.

Communication with the renter prior to the date of pick-up will help ensure everyone has the same expectations and understandings. Furthermore, the use of a rental agreement is a must, and should include agreed upon times for pick-up and return, the pick-up location and any extra fees involved. Additionally, the agreement should note what is included with the rental (kitchen items, linens, bike rack, beach supplies, etc.) and any other factors relating to owner and renter responsibilities. Finally, ensure you know the renter’s intended travel plans.

This owner checklist will give your renters a great impression:

  • Clean the RV inside and out…first impressions are so important.
  • Check all systems and operations to ensure everything is working correctly and is running as designed.
  • TIRES are one of the most important features of the RV. Checking tread wear, ensure proper inflation and looking for defects such as bulges or cuts. These factors are vital for the safety of the renters and the function of the RV itself. If there is any issue with any of the tires, DO NOT ALLOW THE RENTAL TO PROCEED WITHOUT HAVING IT CHECKED AND REMEDIED BY A PROFESSIONAL. Read the Fulltime Families blog which offers great information regarding tire safety.
  • Place a Rental Guidelines binder in the RV for the renters to refer to. At a minimum, the binder should include the following:
    • Owner contact information (cell phone number renters can call in the event of an emergency),
    • Instructions on how to operate everything inside & outside the RV,
    • Safety tips and procedures,
    • Roadside Assistance information,
    • Insurance information,
    • What to do in the event of an emergency or accident.
  • Use an Orientation and Training Checklist to ensure you review and train the renter on all aspects of the RV systems and operations, while emphasizing safety tips & procedures.
  • Upon pick-up and return of the RV, both the owner and renter should do a thorough interior and exterior check, using a Vehicle Condition form (taking photos with a camera or smartphone is advisable for both parties).
  • Ensure you have the proper forms ready for your renters to review and sign:

    • Rental Agreement,
    • Safety Tips & Procedures,
    • Orientation and Training Checklist,
    • Vehicle Condition Form,
    • Any insurance documents.

Upon return, have the renter accompany you on a visual interior and exterior check of the unit. Ask them if they had any issues, problems, etc., so you can address it in person if possible. Explain to the renter you’ll do a thorough inspection using a Return Checklist (standard time is 72 hours). Explain that you’ll release the damage deposit in full as long as there are no new damages.

Preparation really goes a long way and it shows your renters you want them to have the best possible experience!

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